📅 2024-02-14 — Session: Developed Directory Structure for IT Projects
🕒 16:45–19:25
🏷️ Labels: Documentation, Google Workspace, It Projects, Collaboration, Integration
📂 Project: Business
⭐ Priority: MEDIUM
Session Goal
The primary objective of this session was to establish a structured approach for managing IT project documentation and integrating various collaborative tools to enhance organizational efficiency.
Key Activities
- Document Analysis: Reviewed the documentation requirements for stakeholders and internal use to ensure proper communication and protection of sensitive information.
- Directory Structure Proposal: Developed a directory structure for the Dirección General de Informática del MSEG, including considerations for versioning, access, backup, and metadata usage.
- Integration in Google Workspace: Implemented directory structures within Google Workspace, detailing folder structures, permissions, and best practices for document management.
- Tool Integration Strategy: Proposed a strategy for integrating Google Workspace with Trello and Office 365, including configuration, tool integration, training, and monitoring.
- Role Definition: Outlined the profile for a Coordinator of Systems and Digital Collaboration to manage the integration of Google Workspace, Trello, and Office 365.
Achievements
- Successfully created a structured directory layout for IT project documentation, enhancing organization and collaboration within the Ministry of Security.
- Developed a comprehensive integration strategy for Google Workspace, Trello, and Office 365 to improve productivity and collaboration.
Pending Tasks
- Further refinement of the directory structure based on feedback from stakeholders.
- Implementation of training sessions for staff on new collaborative tools and structures.
Labels
Documentation, Google Workspace, IT Projects, Collaboration, Integration