📅 2024-02-15 — Session: Developed Digital Transformation Strategy for Ministry
🕒 04:00–05:00
🏷️ Labels: Digital Transformation, GEDO, GDEBA, Document Management, It Governance
📂 Project: Business
⭐ Priority: MEDIUM
Session Goal
The session aimed to develop a comprehensive digital transformation strategy for the Ministry of Security, focusing on improving operational efficiency through technological advancements.
Key Activities
- Reviewed and reflected on the digital transformation framework for the Dirección General de Informática, covering technological infrastructure evaluation, team training, and policy implementation.
- Explored the Generador Electrónico de Documentos Oficiales (GEDO) as a tool for digital document management to enhance efficiency and transparency in public administration.
- Discussed the management of reserved and special documents in GDEBA, including advanced digital signatures and embedded files.
- Detailed the document signing process in GEDO, outlining steps and additional functionalities.
- Planned and documented processes in GDEBA using GEDO, from initial document creation to final implementation and monitoring.
- Highlighted the importance of document validity, traceability, and security in project management.
- Managed policies and organizational structure in GDEBA and GEDO, including document creation, internal review, feedback incorporation, and preparation for approval.
- Outlined the development of IT policies and procedures for management change at the General Directorate of Informatics.
- Created and managed the Integrated Action Plan in GEDO, ensuring effective communication among stakeholders.
Achievements
- Developed a strategic plan for digital transformation, integrating various aspects of document management and IT governance.
- Established a framework for implementing digital document management tools to improve administrative processes.
Pending Tasks
- Finalize the approval of new IT policies and procedures.
- Continue monitoring the implementation of the digital transformation strategy to ensure alignment with operational goals.