📅 2024-02-15 — Session: Document Management and Project Planning in IT
🕒 05:05–06:00
🏷️ Labels: Document Management, Project Planning, GEDO, GDEBA, Ministry Of Security
📂 Project: Business
⭐ Priority: MEDIUM
Session Goal: The session aimed to develop structured processes for document management and project planning within IT systems, focusing on the implementation and management of electronic documents and projects.
Key Activities:
- Detailed the workflow for document management in IT, covering review, approval, digital signing, archiving, and communication of final documents.
- Outlined document management processes using GEDO for final review, adjustments, and implementation, including training material generation and monitoring.
- Planned project management using the Electronic File (EE) system in GDEBA for the first 10 weeks, focusing on integration into project phases for efficiency and transparency.
- Discussed advanced management of electronic files in GDEBA, including task supervision, parallel file management, and handling of confidential content.
- Developed an activity plan for projects using GEDO and EE, ensuring detailed electronic records through weekly phases.
- Defined roles and responsibilities for critical projects in the Ministry of Security, covering strategic planning and final review.
Achievements:
- Established comprehensive workflows and frameworks for document and project management in IT and government settings.
- Clarified roles and responsibilities in document handling and critical project implementation.
Pending Tasks:
- Further refinement of training materials and monitoring systems for post-implementation phases.
- Continued development of role-specific guidelines for document management and project execution.