📅 2024-02-15 — Session: Structured Documentation and Project Management in IT
🕒 05:00–06:00
🏷️ Labels: Document Management, GEDO, GDEBA, Project Planning, It Systems, Ministry Of Security
📂 Project: Business
⭐ Priority: MEDIUM
Session Goal
The session focused on managing documentation and project planning within IT systems, emphasizing the use of electronic document management platforms like GEDO and GDEBA.
Key Activities
- Detailed the structured process for finalizing and implementing IT documents, including review, approval, digital signing, archiving, and communication.
- Planned document management processes for new policy implementations, covering training material generation, effective distribution, and post-implementation monitoring.
- Developed a project management plan using the Expediente Electrónico (EE) on GDEBA, integrating it into project phases for enhanced efficiency and transparency.
- Explored advanced functionalities in GDEBA for managing electronic files, including task supervision and handling confidential content.
- Outlined roles and responsibilities in critical projects within the Ministry of Security, focusing on strategic planning and resource allocation.
Achievements
- Established a comprehensive framework for document and project management in IT, integrating electronic systems for improved workflow and security.
Pending Tasks
- Further exploration of advanced GDEBA functionalities and their integration into existing workflows.
- Continuous monitoring and adjustment of document management processes post-implementation.